Once you submit your application, we will send you an email acknowledging receipt of your application.
After you submit your application, we first check it meets the eligibility criteria for the grant or opportunity to which you are applying.
Applications to the Australia Council Grant Programs are assessed by arts practice peer panels against the published assessment criteria for the relevant grant program.
We aim to notify you of the outcome of your application no later than 12 weeks after the published closing date for the applicable grant round.
Once all applications have been assessed, you will be contacted about the outcome of your application. If you have been successful, you will also be sent a funding agreement. This outlines the conditions of funding, how you will be paid and your grant reporting requirements. The following accordion items outline these stages in more detail.
If your application is successful, you will receive an email advising you a grant is offered. You must then agree to the conditions of your grant, which represents the Australia Council’s contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.
You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of such acceptance on file.
Standard grant conditions require you to, among other things:
- seek prior approval for making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
- respond to requests for information about the project or grant
- satisfactorily account for how the grant is spent (if you do not you will be required to return all monies for which you cannot satisfactorily account)
- comply with all applicable laws
- acknowledge the Australia Council’s support in all promotional material associated with the project; this includes use of the Australia Council’s logo and a standard text of acknowledgement.
- provide artistic and financial acquittal reports at the end of the project
- return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.
Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants
All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).
The name of the applicant must match the name of the ABN and the name of the bank account into which we pay the funds. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.
Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which funds are paid if the application is successful.
If we approve your application you will need accept the conditions of the grant in a funding agreement.
After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.
We will pay grant funds directly into your nominated bank account within two weeks after acceptance of the funding agreement. Grant payments cannot be postponed.
If you do not wish to have the grant funds paid directly into your bank account you can choose to have your grant administered by another individual or legally constituted organisation (Doesn’t apply to Arts Projects – Organisations).
When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must correspond to the name of the applicant (or the administering body, if one has been nominated). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must correspond to the name in which the ABN has been registered.
Grant reports are required on completion of your project. Acquitting a grant means accurately reporting on the funded activities and the expenditure of Australia Council funding.
Please read your funding agreement to check details of the grant acquittal material you should provide.
The grant acquittal report is where you tell us:
- how you spent your grant
- what the artistic outcomes of your funded activity were.
If you do not provide a satisfactory grant report at the times and in the manner detailed in your funding agreement, the Australia Council will not make any further payments that may be due to you, and you will not be eligible to apply for further grants.
If you do not provide a satisfactory grant report, the Australia Council may ask you to pay back all or part of the funding provided to you.
Grant reports are used by the Australia Council to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of the Australia Council. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.
Reporting for Multi-year Funded Organisations
Organisations in receipt of multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.
All reporting is submitted online via the Australia Council’s arts organisations reporting system.
If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch with your Australia Council contact.
All recipients must acknowledge that the Australia Council provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged the Australia Council.
For printed or online material use our logo and this phrase:
This project has been assisted by the Australian Government through the Australia Council, its arts funding and advisory body OR The (company name) is assisted by the Australian Government through the Australia Council, its arts funding and advisory body.
Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge the Australia Council funding.
Playing Australia Multi-Year Investment FAQ’s
Under this fund a national tour is three or more locations outside of your home state. A break in the middle of a consecutive schedule of locations is possible if there is a compelling reason and the impact on the funding request is minimal.
A professional production is one where the performers and artistic personnel are paid at the appropriate recognised industry level.
To be eligible for this investment, the work/s needs to be produced by an Australian company or produced by an artist or collective of artists who are Australian citizens or have permanent resident status in Australia. The content of the work, the writer, composer or choreographer are not required to be Australian. An eligible work could also include a percentage of international performers as part of an Australian co-production.
We welcome national touring applications from all forms of professionally produced live performance across theatre, dance and music.
The Australia Council also offers the Contemporary Music Touring Program. If you are interested in touring music nationally please contact an Artists Services Officer to determine which category is most suitable for your tour.
This Australia Council, as do many government departments and agencies, uses the ARIA (Accessibility Remoteness Index of Australia) to determine the regional and remote classification for each town. The ARIA considers a range of factors, including distance to services, to group all locations in Australia into 5 ARIA Code areas. To find out if your project meets the eligible criteria (i.e. inclusion of venues with an ARIA rating of 1-4) and search for the relevant ARIA codes, please download this form.
Yes, provided you meet the eligibility requirement of including regional and or remote locations in your itinerary. Please note there is no quota or ratio required for regional and remote versus metropolitan locations. However, applicants must note that the purpose of the program is to support regional and remote access.
Yes, your itinerary can include activities that offer additional opportunities for the community to engage with the performers or art, which reflect the engagement strategy provided in your application. As the focus of this fund is performances, additional activities should be scheduled in an efficient way within the itinerary.
Depending on prevailing COVID-19 conditions engagement strategies should consider COVIDSafe delivery requirements.
- interstate net touring costs and tour coordination fees. Applicants should research the net touring costs based on current prices and add a reasonable contingency to each item
- budgets may include a portion of costs associated with a remount of an existing production. In your application and budget please ensure you clearly outline the costs involved, ensuring they are eligible.
- Where appropriate, please show how presenter fees have been reduced to provide them with relief on this expense. Be sure to show what costs the presenter will be liable for (this could include venue costs, marketing, a proportion of wages for the touring party, and any in-kind costs).
- carbon offsets or other similar programs to reduce carbon emissions, or other activity which reduces the environmental impact of the tour
- wellbeing programs (i.e. Employment Assistance Programs) or other activity which provides support for the company whilst on tour.
Depending on prevailing COVID-19 conditions applicants may request a contribution towards for costs associated with CovidSafe delivery of touring:
- additional cleaning costs
- touring costs for understudies or additional crew in the touring party (travel, accommodation, allowances) to mitigate against risk of illness within the touring party
- costs for Personal Protective Equipment or other safety equipment.
- accommodation, travel fares and transport costs for the touring party
- relevant industrial award rates for travel allowances for the touring party
- freight costs for the set and production elements.
The ‘touring party’ is defined as the performers, crew and other personnel required to stage the show. In the application outline the members of your touring party.
This fund provides support to cover travel allowances at the rate set by the appropriate industry award plus contingency for scheduled increases. Productions that pay above the award rate or have their own certified agreement will need to find alternative sources to cover the difference.
The tour coordination fees support the cost of managing the tour logistics and travel bookings, providing a contribution towards those costs at a set rate of $550 per venue. The rate is automatically provided in the budget form and applicants are eligible to receive the tour coordination fee for venues outside of their home state.
You are required to provide a budget and itinerary for the first year of touring (2023). If you are successful in receiving Playing Australia Multi Year Investment you will be required to submit annually, a budget and itinerary for the following year (for 2024 – 2025). This material will be reviewed for eligibility based on the published guidelines and criteria, before the next instalment of investment is paid.
You may carry forward unspent funds into 2024 and 2025, though at the conclusion of the project and following the final acquittal, you will be required to return any unspent funds.
Some projects might have performers based in various states or perhaps the tour is managed by a tour coordinator from a different state or territory. For the purposes of this fund one ‘home state’ needs to be nominated to calculate the interstate versus intrastate costs. Generally, the ‘home state’ will be the street address of the production company. However, all applicants with different state or territory involvement should discuss with an Artists Services Officer to confirm the appropriate ‘home’ base for their application.
Depending on prevailing COVID-19 conditions, shorter tours which target a particular state or region are appropriate. In your application you should address the overall rationale of your tour itinerary in the context of COVID-19. Tours must still include 3 or more venues, including locations outside of metropolitan areas.
We will continue to work with clients whose touring activity is impacted by COVID-19 on an individual basis.