The Festival of Pacific Arts and Culture (FESTPAC) – Expression of interest

FESTPAC-Hawaiʻi 2020 will feature live performances, cultural workshops, hands-on demonstrations, film, storytelling and more, exemplifying the diversity of traditional and contemporary arts and culture across Oceania.

About the program

The Festival of Pacific Arts and Culture (FESTPAC) is the Pacific’s largest regional cultural gathering of First Nations People and one of the largest cultural gatherings in the world. FESTPAC has been held every four (4) years since its inception in 1972 in Fiji. FESTPAC is a celebration of the Indigenous Peoples of the Pacific and their traditions, language and culture involving artists, cultural practitioners, scholars and officials from the 27 member nations of the Pacific Community. Since 1972, FESTPAC has been held every four years hosted by a different Pacific Island nation.

Hawaiʻi is the host country for this dynamic showcase of Oceanic arts and culture from 10-21 June 2020.

FESTPAC-Hawaiʻi 2020 will feature live performances, cultural workshops, hands-on demonstrations, film, storytelling and more, exemplifying the diversity of traditional and contemporary arts and culture across Oceania. The event will also underscore the urgent issues Pacific Islanders face – from rising sea levels and the death of coral reefs to widening social inequality – as a way to illuminate our path toward the future.

The Festival Theme “E kū i ka hoe uli“ (Take hold of the steering paddle), comes from a prophetic chant that warns of turbulent changes on the horizon. Today, the chant encourages Indigenous people to reclaim the right to steer their course, now and into the future

The Australia Council for the Arts are calling for expressions of interest from individuals, groups and Organisations to be part of the Australian Delegation.  Delegates will be required to participate as scheduled as part of the Festival program.

If you or your community have been affected by the fires, please let us know and we will work to accommodate your needs. 

Additional information

Once you submit your application, we will send you an email acknowledging receipt of your application.

After you submit your application, we first check it meets the eligibility criteria for the grant or opportunity to which you are applying.

Applications to the Australia Council Grant Programs are assessed by arts practice peer panels against the published assessment criteria for the relevant grant program.

We aim to notify you of the outcome of your application no later than 12 weeks after the published closing date for the applicable grant round.

Once all applications have been assessed, you will be contacted about the outcome of your application. If you have been successful, you will also be sent a funding agreement. This outlines the conditions of funding, how you will be paid and your grant reporting requirements. The following accordion items outline these stages in more detail.

If your application is successful, you will receive an email advising you a grant is offered. You must then agree to the conditions of your grant, which represents the Australia Council’s contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.

You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of such acceptance on file.

Standard grant conditions require you to, among other things:

  • seek prior approval for making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
  • respond to requests for information about the project or grant
  • satisfactorily account for how the grant is spent (if you do not you will be required to return all monies for which you cannot satisfactorily account)
  • comply with all applicable laws
  • acknowledge the Australia Council’s support in all promotional material associated with the project; this includes use of the Australia Council’s logo and a standard text of acknowledgement.
  • provide artistic and financial acquittal reports at the end of the project
  • return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.

Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants

All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account into which we pay the funds. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.

Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which funds are paid if the application is successful.

If we approve your application you will need accept the conditions of the grant in a funding agreement.

After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.

We will pay grant funds directly into your nominated bank account within two weeks after acceptance of the funding agreement. Grant payments cannot be postponed.

If you do not wish to have the grant funds paid directly into your bank account you can choose to have your grant administered by another individual or legally constituted organisation (Doesn’t apply to Arts Projects – Organisations).

When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must correspond to the name of the applicant (or the administering body, if one has been nominated). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must correspond to the name in which the ABN has been registered.

Download the Australia Council for the Arts logo guidelines here.

Download the Major Festivals Initiative logo guidelines here.

Grant reports are required on completion of your project. Acquitting a grant means accurately reporting on the funded activities and the expenditure of Australia Council funding.

Please read your funding agreement to check details of the grant acquittal material you should provide.

The grant acquittal report is where you tell us:

  • how you spent your grant
  • what the artistic outcomes of your funded activity were.

If you do not provide a satisfactory grant report at the times and in the manner detailed in your funding agreement, the Australia Council will not make any further payments that may be due to you, and you will not be eligible  to apply for further grants.

If you do not provide a satisfactory grant report, the Australia Council may ask you to pay back all or part of the funding provided to you.

Grant reports are used by the Australia Council to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of the Australia Council. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.

Reporting for Multi-year Funded Organisations

Organisations in receipt of multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.

All reporting is submitted online via the Australia Council’s arts organisations reporting system.

If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch with your Australia Council contact.

All recipients must acknowledge that the Australia Council provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged the Australia Council.

For printed or online material use our logo and this phrase:

This project has been assisted by the Australian Government through the Australia Council, its arts funding and advisory body OR The (company name) is assisted by the Australian Government through the Australia Council, its arts funding and advisory body.

Logos for download and guidelines for the use of our logos.

Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge the Australia Council funding.