HIAP – Helsinki International Artist Programme

HIAP is the largest international residency centre in the Nordic and Baltic region

Image caption: HIAP Suomenlinna. Credit: Sirja Moberg.

About the residency

Location: Helsinki, Finland

Art form: First Nations Arts, Community Arts and Cultural Development, Dance, Emerging and Experimental Arts, Literature, Music, Theatre, Visual Arts

Grant amount: $10,000

Website: HIAP

Founded in 1998, HIAP – Helsinki International Artist Programme is the largest international residency centre in the Nordic and Baltic region. Every year up to 40 artists and arts professionals residing in Finland and abroad are offered a working period at HIAP. The residency durations range from one month (curatorial residencies) to three months (international residencies), and up to 11 months (local residencies). The program offers time and space for open-ended research and experimentation, without the requirement to produce finalised work. The HIAP residency venues are located on Suomenlinna island, a UNESCO World Heritage Site located a 15-minute ferry ride away from the centre of Helsinki, and in the Cable Factory cultural complex in Helsinki.

The HIAP residency program focuses on visual arts, however, it is open to artists and curators from various disciplines. Collaborating with local and international partner organisations, residencies extend to such creative fields as dance, theatre, literature, and music. The activities are organised predominantly through thematic residency programs that highlight a geographical area or concentrate on a specific contemporary topic or an aspect of artistic practice.

The HIAP residency program offers time and support for developing new work in dialogue with the local art scene. The goal is to offer space for experimental, cross-disciplinary art practices and to actively contribute to topical debates within and around the context of art.

The HIAP team and supporting curators help the residents with their research as well as practical everyday matters. Residents have access to services such as weekly residency community meetings, access to facilities and equipment, meetings with a supporting curator and the option to take part in the HIAP Open Studios event. This normally takes place towards the end of each residency season and is an opportunity to present work-in-progress to arts professionals and the general public.

Resources to help strengthen your application and maximise your residency experience can be found here.

Information pack: Download PDF.

Meet this year’s participants

Sarah Rodigari

Sarah Rodigari

Sarah Rodigari is a Sydney-based artist whose practice addresses the social and political potential of art. Sarah’s work is site responsive, employing durational live action, improvisation, and dialogical methodologies to produce text-based performance, installations and video. Rodigari has worked with and within various contexts and institutions. These include the National: New Australia Art, Museum of Contemporary Art (Sydney), the 20th Biennale of Sydney, Monash University Museum of Art, Melbourne International Arts Festival, ACCA, The Poetry Project (NYC) and SOMA (Mexico City). Rodigari holds a PhD in Creative Arts from the University of Wollongong and is a member of the collective Field Theory.

Image credit: Jacquie Manning

Make or Break

Make or Break

Make or Break devise and experiment with process-based projects that are co-authored with communities they are invited into. These have included creating experimental economies and temporary currencies; caring for civic spaces and the ‘nonhuman’; celebrating the labour of strangers; prototyping for future worlds; writing speculative fiction and facilitating conversations as collective research. Make or Break is Rebecca Gallo and Connie Anthes, who work and live on the stolen lands of the Gadigal and Bidjigal in Sydney, Australia. They acknowledge First Nations sovereignty and their continuing care for Country, Sky, and Water. www.makeorbreakart.com

Image credit: Dean Tirkot

Helen Svoboda

Helen Svoboda

Helen Svoboda is a double bassist, vocalist, and composer. Her work explores the melodic potential of the contemporary double bass, intricately weaving extended techniques and overtones amidst abstract song writing and nature-themed compositions.

Helen lived and studied in the Netherlands/Germany from 2018-20. She has performed with artists and organisations including Cory Smythe, Sebastian Gramss, the Melbourne Symphony Orchestra, and the Australian Art Orchestra. She was awarded the 2020 Freedman Jazz Fellowship, was the recipient of the 2020/21 Australian Art Orchestra Pathfinders Music Leadership Program and is currently studying a PhD in composition under the tutelage of Cat Hope at Monash University.

In line with her active performance career, Helen has released albums across her own original projects, including ‘Vegetable Bass’ (2020) and ‘Since Subito’ (Meatshell, 2021). As a composer her commissions include works for solo guitar and viola, alongside a collection of her own scores which are published online in the Contrabass Conversations Online Music Library.

Image credit: Celeste de Clario

  • Only individuals or groups of two may apply to this category.
  • You must be a practicing artist or arts worker and an Australian citizen or an Australian permanent resident.

Who can’t apply

You can’t apply if:

  • You received a grant, or administered a grant, from the Australia Council in the past and that grant has not been satisfactorily acquitted
  • You owe money to the Australia Council
  • We will not accept applications from legally constituted organisations.

Australia Council staff will consider applications according to the assessment criteria and will seek recommendations by industry advisors as needed. Successful applicants will be notified of the outcome of their application by late September 2022.

Applicants must address the following assessment criteria:

  1. Artistic merit
  • suitability of your practice to the residency program and its artistic environment/offer
  • quality of work previously produced, and public and peer response to your work
  1. Viability
  • suitability of your proposal to the residency program
  • the skills and artistic ability of your collaborators and their relevance to the proposed activity
  • realistic and achievable planning, resource use and evaluation.
  1. Impact on career
  • how the proposed activity strengthens your artistic practice
  • the relevance and timeliness of the proposed activity
  • how the proposed activity strengthens your capacity as an arts professional, particularly in relation to international development and collaboration.

You should submit support material with your application. Assessors may review this support material to help them gain a better sense of your project.

What you should provide

We do not accept application-related support material submitted via post. Application-related material received by post will not be assessed and will be returned to the sender. If you think you will have difficulty submitting your support material online, or need advice on what type of material to submit, please contact Ellen Dwyer, International Market Adviser, Europe on +61 02 9215 9051 or e.dwyer@australiacouncil.gov.au.

There are three types of support material you may submit:

1. Artistic support material

This should include relevant, recent examples of your artistic or cultural work.

Types of support material we accept

Our preferred method of receiving support material is via URLs (weblinks).

You can provide up to three URLs (weblinks) that link to content that is relevant to your proposal. This may include video, audio, images, or written material.

These URLs can include a total of:

  • 10 minutes of video and/or audio recording
  • 10 images
  • 10 pages of written material (for example, excerpts of literary writing).

Please note: Our assessors will not access any URLs that require them to log in or sign up to a platform. Please do not provide links to Spotify or other applications that require users to log in or pay for access.

If you are linking to media files that are private or password protected like Vimeo, please provide the password in the password field on the application form.

Other accepted file formats

If you cannot supply support material via URLs, you may upload support material to your application in the following formats:

  • video (MP4, QuickTime, and Windows Media)
  • audio (MP3 and Windows Media)
  • images (JPEG and PowerPoint)
  • written material (Word and PDF).

2. Biographies and CVs

You can include a brief bio or curriculum vitae (CV) for key artists, personnel or other collaborators involved in your project.

Brief bios or CV information should be presented as a single document no longer than two A4 pages in total.

3. Letters of support

Individuals, groups, or organisations can write letters in support of your project. A support letter should explain how the project or activity will benefit you, other artists or arts professionals, participants, or the broader community. It can also detail the support or involvement of key project partners, or evidence of consultation.

If relevant to your activity, letters of support must provide evidence of appropriate permissions and support from First Nations organisations, communities, and Elders. Please refer to the First Nations Protocols for more information.

You can include up to five letters of support, with each letter not exceeding one A4 page.

The selected residents stay in a HIAP Suomenlinna atelier apartment. The residency spaces are in the Palmstierna studio complex, a renovated two-storey red-brick barrack from the 18th century, currently housing nine residential units (five atelier apartments and four regular apartments) and one workspace for artists.

The HIAP Suomenlinna atelier apartments are approx. 80 sqm each, furnished, and divided into a working space downstairs and a separate living space with bathroom and fully equipped kitchenette upstairs. The atelier apartments feature two single beds and a sofa-bed and can accommodate up to three persons. Bedding, linen, and towels are provided. The atelier apartments have a wireless internet connection. You can see some of the residency spaces here.

It is possible to access the ground floor of the HIAP atelier apartments, office, Gallery Augusta & Project Space by wheelchair, but HIAP recommend wheelchair users be accompanied by a person assisting because the entrance doors are not step-free. The living area of the two-story atelier apartments is accessible only via staircase (approx. 19 steps), and not accessible by wheelchair. The toilets are not spacious enough to meet accessibility standards. Despite this, HIAP are happy to help you plan your residency. Please contact HIAP to discuss your access needs and receive additional information. You can also find further details on accessibility in the information pack.

Family members and guests are welcome in all HIAP’s locations. The atelier apartment can accommodate a family of two adults with up to two small children. Please note that pets are not allowed in the rooms.

Your application must comply with the following Protocols. We may contact you to request further information during the assessment process, or if successful, as a condition of your funding.

Protocols for using First Nations Cultural and Intellectual Property in the Arts

All applications involving First Nations artists, communities or subject matter must adhere to these Protocols, provide evidence of this in their application and support material. More information on the First Nations Protocols is available here.

Commonwealth Child Safe Framework

All successful applicants are required to comply with all Australian law relating to employing or engaging people who work or volunteer with children, including working with children checks and mandatory reporting. Successful organisations who provide services directly to children, or whose funded activities involve contact with children, will additionally be required to implement the National Principles for Child Safe Organisations.

2021-2022

  • Francoise Lane is a Torres Strait Islander woman whose maternal family are from Kerriri and descendant of the Meriam and Kaurareg people of the Torres Strait Islands. She is a qualified interior designer with a Bachelor of Built Environment (Interior Design) from the Queensland University of Technology. Together with her husband Andrew Lane they are Indij Architecture and Design; a 100% Indigenous owned award winning architectural and design practice based in Cairns and operating since 2011. As an interior designer, textile designer and artist she describes her work as straddling the intersection between design and art including exhibition curation and leading creative art projects.
  • Sumugan Sivanesan is an anti-disciplinary artist and researcher, whose interests span migrant histories, minority politics, activist media, artist infrastructures and more-than-human rights. He was a Kone Foundation fellow over 2020–21, initiating an artistic research project, ‘fugitive radio’, as a platform for migrant, queer and anticolonial issues and music in Helsinki (and beyond), in collaboration with Pixelache Helsinki. At HIAP, Sumugan will develop installation and live art formats for fugitive radio, and further collaborations with representatives from diverse communities and organisations in Finland.

2020-2021

  • Rebekah (Bek) Berger
  • Joshua Pether

2019-2020

  • Rhiannon Newton
  • Judith Hamann
  • Sarah Aiken
  • Courtney Coombs

2018-2019

  • Loren Kronemyer
  • Lisa Hilli
  • Tamara Searle
  • Caitlin Yardley

2017-2018

  • Laith McGregor
  • Tessa Rapaport
  • Natalie Abbott
  • Matt Shilcock

Frequently Asked Questions

Unless stated otherwise in the program description, all residencies are offered for fixed dates and periods of time.

Yes, but this will be at your own cost and the Australia Council will not be able to provide additional funds towards the extension.

No. You are not required to provide a budget with your application.

There is no requirement for you to provide a timetable of your activities, unless stated otherwise in the individual residency program guidelines.

Yes. If successful, you are required to take out travel insurance for the duration of your residency. It is recommended you pay for this from your grant.

The capacity to accommodate children and partners varies for different residencies. Please check the program descriptions for specific requirements. Please note that the programs are limited to the participating artist only and have various limitations e.g. communal living and/or working space or modest living quarters.

Yes, the grant to an individual that accompanies a residency is considered income and taxable. Please visit the Australian Taxation Office website for more information.

The International Residencies Program is dynamic and responsive and the programs on offer may vary from year to year.

Yes. If you are looking for some tips on organising your residency or programs in the region you’re interested in, check out the resources on our International Residencies Program web page.

There is no limit to the number of applications you can submit to the International Residencies Program. However, you will need to consider how the assessors will perceive your commitment to a particular residency program and/or market if you have applied for multiple residencies. Each residency requires you to submit a separate application form. Please note, applications to International Development funding opportunities do not count as an application to the Australia Council Grants Program.

Yes, as long as you have satisfactorily acquitted the previous residency grant.

The grant is not intended to cover lost income or rent at home and applicants will need to consider their capacity to undertake the residency prior to applying.

The Australia Council partners with established and reputable residency providers and each program is unique. Successful applicants will be provided with detailed information about each residency and introductions to the residency providers who will assist artists with making local connections. Australia Council staff are able to provide further advice and contacts, as requested. Australia Council’s International Development Consultants, across Asia, Europe, and North America, are also available as an additional resource. Artists are also expected to have their own resources, contacts and project plans for the residency.

The grant is a contribution from the Australia Council toward your travel (including airfares and travel insurance) and living costs during the residency period. Applicants are expected to research the cost of living in the residency location they are travelling to. You may need to supplement the grant with your own funds depending on your projected costs for the residency period.

No. The Australia Council cannot provide any advice on visa or immigration matters. You must contact the relevant country’s visa service to get current information. We suggest you allow plenty of time to apply for all international visas.

Accessibility varies for different residencies. Please check the program descriptions for specific requirements. Please contact the relevant adviser listed in the guidelines to discuss your access needs for these and other programs available through the International Residencies Program.

Playing Australia Multi-Year Investment

The Regional Performing Arts Touring program (Playing Australia) supports performing arts to reach regional and remote communities across Australia.

The Regional Performing Arts Touring program (Playing Australia) supports performing arts to reach regional and remote communities across Australia. Playing Australia Multi-Year Investment is offered to support the net touring and other designated costs associated with three years of touring activity (2023 – 2025).

Organisations may apply for up to $350,000 per annum for three years.

Three organisations will receive Playing Australia Multi-Year Investment to be awarded through a peer assessed process.

Based on the proposed audience engagement plans, regional and remote presenters, proposed locations for touring may be either:

  • The same locations for each year of touring
  • A different itinerary for each year

Recipients of Playing Australia Multi-Year Investment will not be eligible to submit applications to Playing Australia Project Investment for tours that take place between 2023 – 2025.

Applicants are strongly encouraged to speak to a member of the Artists Services team before applying.

Please read our updated FAQs at the bottom of this page before commencing your application.

Who can apply

We accept applications from organisations.

Who can’t apply

You can’t apply for a grant if:

  • you receive investment through the National Performing Arts Partnership Framework
  • you received a grant, or administered a grant, from the Australia Council in the past and that grant has not been satisfactorily acquitted
  • you owe money to the Australia Council.

What you can apply for

You can apply for:

  • inter-state touring costs, including freight, transport, accommodation and travel allowances
  • a contribution towards tour coordination, at a set rate per venue
  • costs associated with reducing the environmental impact of touring
  • costs associated with supporting the wellbeing of the touring company
  • a portion of costs associated with re-mounting a work
  • where COVID-19 conditions prevail, costs associated with COVIDSafe delivery of touring.

The Australia Council will continue to take account of the impacts of COVID-19 on touring, including adjusting eligible costs and the possible extension of temporary adjustments depending on the current COVID-19 conditions.

What you can’t apply for

You can’t apply for the following activity:

  • projects for which the performers and artistic personnel are not paid at award rates
  • projects to tour an international production
  • touring projects that only include capital city or metropolitan presentations
  • touring projects that only include presentations in schools
  • tour dates that have already taken place
  • projects with a budget in surplus
  • activities engaging with First Nations content, artists and communities that do not adhere to the Australia Council First Nations Cultural & Intellectual Property Protocols.

Your application must comply with the following Protocols. We may contact you to request further information during the assessment process, or if successful, as a condition of your funding.

Protocols for using First Nations Cultural and Intellectual Property in the Arts

All applications involving First Nations artists, communities or subject matter must adhere to these Protocols, provide evidence of this in their application and support material. More information on the First Nations Protocols is available here.

Commonwealth Child Safe Framework

All successful applicants are required to comply with all Australian law relating to employing or engaging people who work or volunteer with children, including working with children checks and mandatory reporting. Successful organisations who provide services directly to children, or whose funded activities involve contact with children, will additionally be required to implement the National Principles for Child Safe Organisations.

Your application will be assessed by a panel of peers. The peers will be representative of a range of areas relevant to performing arts touring, including:

  • regional audience engagement and presentation
  • performing arts production
  • tour coordination and management.

Peers will assess your application against the following four criteria.

You should consider COVID-19 in your application where relevant conditions prevail.

Region

  • The regional and remote coverage proposed by the itinerary for the first year of investment. For the 2nd and 3rd years of investment this may be evidenced through existing partnerships and partnerships in development
  • the regional and remote coverage proposed by the itinerary and the flexibility to respond to COVID-19 conditions.

Quality

  • The national touring track record of the applicant
  • the selection rationale for determining which productions are most appropriate for the touring program.
  • the calibre of the organisation, including demonstrated evidence of good planning, governance and management.

If known:

  • the artists and the arts workers involved in the project/s
  • the quality of proposed work/s

Engagement

  • Experiences offered to regional and remote communities – including audience attendance and where appropriate other participation activities, such as workshops and master classes, digital offerings
  • how partnerships will be developed and maintained with presenters and regional communities throughout the three year period.
  • appropriate levels of engagement and partnerships developed with presenters to achieve audience goals within COVID-19 conditions.

Viability

  • Evidence of a realistic and well-planned budget (for 2023 touring)
  • evidence of home state of applicant
  • the proposed itinerary is the most efficient and logical trajectory for the tour and accounts for potentially changing COVID-19 restrictions in each state and territory
  • the itinerary considers the overall wellbeing of the touring party whilst on tour
  • appropriate level of support from other sources
  • capacity to deliver the proposed activity
  • appropriate COVIDSafe protocols in place for touring party, venues and audiences
  • appropriate mitigation strategies if the touring environment changes due to restrictions for COVID-19 within state or territory jurisdictions.

ESSENTIAL:

1. Playing Australia Budget (2023 touring only)

This must be submitted in Excel format only. Download the template in the ‘Budget’ section of the application form. Submit the completed form as support material titled ‘2023 Budget’.

 

OPTIONAL:

1. Production excerpt

You may submit a video of up to five minutes of a production you plan to tour. For companies proposing to tour works yet to be produced, a video of a past example of the company’s work should be submitted. For music works, a sound recording is acceptable. Files must be provided as one URL link.

2. Letters of Support

Individuals, groups or organisations can write letters in support of your project. Presenters and venues may also wish to provide letters of support reflecting their commitment to the tour. A support letter should explain to the assessment panel how the project or activity will benefit the applicant or the broader community (and if applicable, how the project or activity will benefit community participants).

If relevant to your activity, letters of support must provide evidence of appropriate permissions and support from First Nations organisations, communities, and Elders. Please refer to the First Nations Protocols for more information.

You can include up to five letters of support, with each letter not exceeding one A4 page. Maximum 5 pages may be submitted as one PDF.

3. Reviews relating to the production (if applicable)

Maximum 3 pages may be submitted as one PDF.

4. Brief biographical information on principal personnel (if applicable)

Maximum 3 pages as one PDF.

Whilst this material is not compulsory, you are advised to consider providing any relevant items, to support the overall competitiveness of your application.

Please note: you are not required to supply Presenter Confirmations as essential support material but should consider supplying letters of support from selected presenters/communities to support your application.

Additional information

Once you submit your application, we will send you an email acknowledging receipt of your application.

After you submit your application, we first check it meets the eligibility criteria for the grant or opportunity to which you are applying.

Applications to the Australia Council Grant Programs are assessed by arts practice peer panels against the published assessment criteria for the relevant grant program.

We aim to notify you of the outcome of your application no later than 12 weeks after the published closing date for the applicable grant round.

Once all applications have been assessed, you will be contacted about the outcome of your application. If you have been successful, you will also be sent a funding agreement. This outlines the conditions of funding, how you will be paid and your grant reporting requirements. The following accordion items outline these stages in more detail.

If your application is successful, you will receive an email advising you a grant is offered. You must then agree to the conditions of your grant, which represents the Australia Council’s contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.

You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of such acceptance on file.

Standard grant conditions require you to, among other things:

  • seek prior approval for making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
  • respond to requests for information about the project or grant
  • satisfactorily account for how the grant is spent (if you do not you will be required to return all monies for which you cannot satisfactorily account)
  • comply with all applicable laws
  • acknowledge the Australia Council’s support in all promotional material associated with the project; this includes use of the Australia Council’s logo and a standard text of acknowledgement.
  • provide artistic and financial acquittal reports at the end of the project
  • return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.

Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants

All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account into which we pay the funds. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.

Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which funds are paid if the application is successful.

If we approve your application you will need accept the conditions of the grant in a funding agreement.

After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.

We will pay grant funds directly into your nominated bank account within two weeks after acceptance of the funding agreement. Grant payments cannot be postponed.

If you do not wish to have the grant funds paid directly into your bank account you can choose to have your grant administered by another individual or legally constituted organisation (Doesn’t apply to Arts Projects – Organisations).

When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must correspond to the name of the applicant (or the administering body, if one has been nominated). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must correspond to the name in which the ABN has been registered.

Download the Australia Council for the Arts logo guidelines here.

Download the Major Festivals Initiative logo guidelines here.

Grant reports are required on completion of your project. Acquitting a grant means accurately reporting on the funded activities and the expenditure of Australia Council funding.

Please read your funding agreement to check details of the grant acquittal material you should provide.

The grant acquittal report is where you tell us:

  • how you spent your grant
  • what the artistic outcomes of your funded activity were.

If you do not provide a satisfactory grant report at the times and in the manner detailed in your funding agreement, the Australia Council will not make any further payments that may be due to you, and you will not be eligible  to apply for further grants.

If you do not provide a satisfactory grant report, the Australia Council may ask you to pay back all or part of the funding provided to you.

Grant reports are used by the Australia Council to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of the Australia Council. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.

Reporting for Multi-year Funded Organisations

Organisations in receipt of multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.

All reporting is submitted online via the Australia Council’s arts organisations reporting system.

If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch with your Australia Council contact.

All recipients must acknowledge that the Australia Council provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged the Australia Council.

For printed or online material use our logo and this phrase:

This project has been assisted by the Australian Government through the Australia Council, its arts funding and advisory body OR The (company name) is assisted by the Australian Government through the Australia Council, its arts funding and advisory body.

Logos for download and guidelines for the use of our logos.

Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge the Australia Council funding.

Playing Australia Multi-Year Investment FAQ’s

Under this fund a national tour is three or more locations outside of your home state. A break in the middle of a consecutive schedule of locations is possible if there is a compelling reason and the impact on the funding request is minimal. 

A professional production is one where the performers and artistic personnel are paid at the appropriate recognised industry level.

To be eligible for this investment, the work/s needs to be produced by an Australian company or produced by an artist or collective of artists who are Australian citizens or have permanent resident status in Australia. The content of the work, the writer, composer or choreographer are not required to be Australian. An eligible work could also include a percentage of international performers as part of an Australian co-production.

We welcome national touring applications from all forms of professionally produced live performance across theatre, dance and music.

The Australia Council also offers the Contemporary Music Touring Program. If you are interested in touring music nationally please contact an Artists Services Officer to determine which category is most suitable for your tour.

This Australia Council, as do many government departments and agencies, uses the ARIA (Accessibility Remoteness Index of Australia) to determine the regional and remote classification for each town. The ARIA considers a range of factors, including distance to services, to group all locations in Australia into 5 ARIA Code areas. To find out if your project meets the eligible criteria (i.e. inclusion of venues with an ARIA rating of 1-4) and search for the relevant ARIA codes, please download this form.

Yes, provided you meet the eligibility requirement of including regional and or remote locations in your itinerary. Please note there is no quota or ratio required for regional and remote versus metropolitan locations. However, applicants must note that the purpose of the program is to support regional and remote access.

Yes, your itinerary can include activities that offer additional opportunities for the community to engage with the performers or art, which reflect the engagement strategy provided in your application. As the focus of this fund is performances, additional activities should be scheduled in an efficient way within the itinerary.

Depending on prevailing COVID-19 conditions  engagement strategies should consider COVIDSafe delivery requirements.

  • interstate net touring costs and tour coordination fees. Applicants should research the net touring costs based on current prices and add a reasonable contingency to each item
  • budgets may include a portion of costs associated with a remount of an existing production. In your application and budget please ensure you clearly outline the costs involved, ensuring they are eligible.
  • Where appropriate, please show how presenter fees have been reduced to provide them with relief on this expense. Be sure to show what costs the presenter will be liable for (this could include venue costs, marketing, a proportion of wages for the touring party, and any in-kind costs).
  • carbon offsets or other similar programs to reduce carbon emissions, or other activity which reduces the environmental impact of the tour
  • wellbeing programs (i.e. Employment Assistance Programs) or other activity which provides support for the company whilst on tour.

Depending on prevailing COVID-19 conditions applicants may request a contribution towards for costs associated with CovidSafe delivery of touring:

  • additional cleaning costs
  • touring costs for understudies or additional crew in the touring party (travel, accommodation, allowances) to mitigate against risk of illness within the touring party
  • costs for Personal Protective Equipment or other safety equipment.
  • accommodation, travel fares and transport costs for the touring party
  • relevant industrial award rates for travel allowances for the touring party
  • freight costs for the set and production elements.

The ‘touring party’ is defined as the performers, crew and other personnel required to stage the show.  In the application outline the members of your touring party.

This fund provides support to cover travel allowances at the rate set by the appropriate industry award plus contingency for scheduled increases. Productions that pay above the award rate or have their own certified agreement will need to find alternative sources to cover the difference.

The tour coordination fees support the cost of managing the tour logistics and travel bookings, providing a contribution towards those costs at a set rate of $550 per venue. The rate is automatically provided in the budget form and applicants are eligible to receive the tour coordination fee for venues outside of their home state.

You are required to provide a budget and itinerary for the first year of touring (2023). If you are successful in receiving Playing Australia Multi Year Investment you will be required to submit annually, a budget and itinerary for the following year (for 2024 – 2025). This material will be reviewed for eligibility based on the published guidelines and criteria, before the next instalment of investment is paid.

You may carry forward unspent funds into 2024 and 2025, though at the conclusion of the project and following the final acquittal, you will be required to return any unspent funds.

Some projects might have performers based in various states or perhaps the tour is managed by a tour coordinator from a different state or territory. For the purposes of this fund one ‘home state’ needs to be nominated to calculate the interstate versus intrastate costs. Generally, the ‘home state’ will be the street address of the production company. However, all applicants with different state or territory involvement should discuss with an Artists Services Officer to confirm the appropriate ‘home’ base for their application.

Depending on prevailing COVID-19 conditions, shorter tours which target a particular state or region are appropriate. In your application you should address the overall rationale of your tour itinerary in the context of COVID-19. Tours must still include 3 or more venues, including locations outside of metropolitan areas.

We will continue to work with clients whose touring activity is impacted by COVID-19 on an individual basis.

Playing Australia Multi-Year Investment

The Regional Performing Arts Touring program (Playing Australia) supports performing arts to reach regional and remote communities across Australia.

The Regional Performing Arts Touring program (Playing Australia) supports performing arts to reach regional and remote communities across Australia. Playing Australia Multi-Year Investment is offered to support the net touring and other designated costs associated with three years of touring activity (2023 – 2025).

Organisations may apply for up to $350,000 per annum for three years.

Three organisations will receive Playing Australia Multi-Year Investment to be awarded through a peer assessed process.

Based on the proposed audience engagement plans, regional and remote presenters, proposed locations for touring may be either:

  • The same locations for each year of touring
  • A different itinerary for each year

Recipients of Playing Australia Multi-Year Investment will not be eligible to submit applications to Playing Australia Project Investment for tours that take place between 2023 – 2025.

Applicants are strongly encouraged to speak to a member of the Artists Services team before applying.

Please read our updated FAQs at the bottom of this page before commencing your application.

Who can apply

We accept applications from organisations.

Who can’t apply

You can’t apply for a grant if:

  • you receive investment through the National Performing Arts Partnership Framework
  • you received a grant, or administered a grant, from the Australia Council in the past and that grant has not been satisfactorily acquitted
  • you owe money to the Australia Council.

What you can apply for

You can apply for:

  • inter-state touring costs, including freight, transport, accommodation and travel allowances
  • a contribution towards tour coordination, at a set rate per venue
  • costs associated with reducing the environmental impact of touring
  • costs associated with supporting the wellbeing of the touring company
  • a portion of costs associated with re-mounting a work
  • where COVID-19 conditions prevail, costs associated with COVIDSafe delivery of touring.

The Australia Council will continue to take account of the impacts of COVID-19 on touring, including adjusting eligible costs and the possible extension of temporary adjustments depending on the current COVID-19 conditions.

What you can’t apply for

You can’t apply for the following activity:

  • projects for which the performers and artistic personnel are not paid at award rates
  • projects to tour an international production
  • touring projects that only include capital city or metropolitan presentations
  • touring projects that only include presentations in schools
  • tour dates that have already taken place
  • projects with a budget in surplus
  • activities engaging with First Nations content, artists and communities that do not adhere to the Australia Council First Nations Cultural & Intellectual Property Protocols.

Your application must comply with the following Protocols. We may contact you to request further information during the assessment process, or if successful, as a condition of your funding.

Protocols for using First Nations Cultural and Intellectual Property in the Arts

All applications involving First Nations artists, communities or subject matter must adhere to these Protocols, provide evidence of this in their application and support material. More information on the First Nations Protocols is available here.

Commonwealth Child Safe Framework

All successful applicants are required to comply with all Australian law relating to employing or engaging people who work or volunteer with children, including working with children checks and mandatory reporting. Successful organisations who provide services directly to children, or whose funded activities involve contact with children, will additionally be required to implement the National Principles for Child Safe Organisations.

Your application will be assessed by a panel of peers. The peers will be representative of a range of areas relevant to performing arts touring, including:

  • regional audience engagement and presentation
  • performing arts production
  • tour coordination and management.

Peers will assess your application against the following four criteria.

You should consider COVID-19 in your application where relevant conditions prevail.

Region

  • The regional and remote coverage proposed by the itinerary for the first year of investment. For the 2nd and 3rd years of investment this may be evidenced through existing partnerships and partnerships in development
  • the regional and remote coverage proposed by the itinerary and the flexibility to respond to COVID-19 conditions.

Quality

  • The national touring track record of the applicant
  • the selection rationale for determining which productions are most appropriate for the touring program.
  • the calibre of the organisation, including demonstrated evidence of good planning, governance and management.

If known:

  • the artists and the arts workers involved in the project/s
  • the quality of proposed work/s

Engagement

  • Experiences offered to regional and remote communities – including audience attendance and where appropriate other participation activities, such as workshops and master classes, digital offerings
  • how partnerships will be developed and maintained with presenters and regional communities throughout the three year period.
  • appropriate levels of engagement and partnerships developed with presenters to achieve audience goals within COVID-19 conditions.

Viability

  • Evidence of a realistic and well-planned budget (for 2023 touring)
  • evidence of home state of applicant
  • the proposed itinerary is the most efficient and logical trajectory for the tour and accounts for potentially changing COVID-19 restrictions in each state and territory
  • the itinerary considers the overall wellbeing of the touring party whilst on tour
  • appropriate level of support from other sources
  • capacity to deliver the proposed activity
  • appropriate COVIDSafe protocols in place for touring party, venues and audiences
  • appropriate mitigation strategies if the touring environment changes due to restrictions for COVID-19 within state or territory jurisdictions.

ESSENTIAL:

1. Playing Australia Budget (2023 touring only)

This must be submitted in Excel format only. Download the template in the ‘Budget’ section of the application form. Submit the completed form as support material titled ‘2023 Budget’.

 

OPTIONAL:

1. Production excerpt

You may submit a video of up to five minutes of a production you plan to tour. For companies proposing to tour works yet to be produced, a video of a past example of the company’s work should be submitted. For music works, a sound recording is acceptable. Files must be provided as one URL link.

2. Letters of Support

Individuals, groups or organisations can write letters in support of your project. Presenters and venues may also wish to provide letters of support reflecting their commitment to the tour. A support letter should explain to the assessment panel how the project or activity will benefit the applicant or the broader community (and if applicable, how the project or activity will benefit community participants).

If relevant to your activity, letters of support must provide evidence of appropriate permissions and support from First Nations organisations, communities, and Elders. Please refer to the First Nations Protocols for more information.

You can include up to five letters of support, with each letter not exceeding one A4 page. Maximum 5 pages may be submitted as one PDF.

3. Reviews relating to the production (if applicable)

Maximum 3 pages may be submitted as one PDF.

4. Brief biographical information on principal personnel (if applicable)

Maximum 3 pages as one PDF.

Whilst this material is not compulsory, you are advised to consider providing any relevant items, to support the overall competitiveness of your application.

Please note: you are not required to supply Presenter Confirmations as essential support material but should consider supplying letters of support from selected presenters/communities to support your application.

Additional information

Once you submit your application, we will send you an email acknowledging receipt of your application.

After you submit your application, we first check it meets the eligibility criteria for the grant or opportunity to which you are applying.

Applications to the Australia Council Grant Programs are assessed by arts practice peer panels against the published assessment criteria for the relevant grant program.

We aim to notify you of the outcome of your application no later than 12 weeks after the published closing date for the applicable grant round.

Once all applications have been assessed, you will be contacted about the outcome of your application. If you have been successful, you will also be sent a funding agreement. This outlines the conditions of funding, how you will be paid and your grant reporting requirements. The following accordion items outline these stages in more detail.

If your application is successful, you will receive an email advising you a grant is offered. You must then agree to the conditions of your grant, which represents the Australia Council’s contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.

You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of such acceptance on file.

Standard grant conditions require you to, among other things:

  • seek prior approval for making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
  • respond to requests for information about the project or grant
  • satisfactorily account for how the grant is spent (if you do not you will be required to return all monies for which you cannot satisfactorily account)
  • comply with all applicable laws
  • acknowledge the Australia Council’s support in all promotional material associated with the project; this includes use of the Australia Council’s logo and a standard text of acknowledgement.
  • provide artistic and financial acquittal reports at the end of the project
  • return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.

Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants

All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account into which we pay the funds. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.

Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which funds are paid if the application is successful.

If we approve your application you will need accept the conditions of the grant in a funding agreement.

After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.

We will pay grant funds directly into your nominated bank account within two weeks after acceptance of the funding agreement. Grant payments cannot be postponed.

If you do not wish to have the grant funds paid directly into your bank account you can choose to have your grant administered by another individual or legally constituted organisation (Doesn’t apply to Arts Projects – Organisations).

When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must correspond to the name of the applicant (or the administering body, if one has been nominated). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must correspond to the name in which the ABN has been registered.

Download the Australia Council for the Arts logo guidelines here.

Download the Major Festivals Initiative logo guidelines here.

Grant reports are required on completion of your project. Acquitting a grant means accurately reporting on the funded activities and the expenditure of Australia Council funding.

Please read your funding agreement to check details of the grant acquittal material you should provide.

The grant acquittal report is where you tell us:

  • how you spent your grant
  • what the artistic outcomes of your funded activity were.

If you do not provide a satisfactory grant report at the times and in the manner detailed in your funding agreement, the Australia Council will not make any further payments that may be due to you, and you will not be eligible  to apply for further grants.

If you do not provide a satisfactory grant report, the Australia Council may ask you to pay back all or part of the funding provided to you.

Grant reports are used by the Australia Council to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of the Australia Council. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.

Reporting for Multi-year Funded Organisations

Organisations in receipt of multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.

All reporting is submitted online via the Australia Council’s arts organisations reporting system.

If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch with your Australia Council contact.

All recipients must acknowledge that the Australia Council provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged the Australia Council.

For printed or online material use our logo and this phrase:

This project has been assisted by the Australian Government through the Australia Council, its arts funding and advisory body OR The (company name) is assisted by the Australian Government through the Australia Council, its arts funding and advisory body.

Logos for download and guidelines for the use of our logos.

Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge the Australia Council funding.

Playing Australia Multi-Year Investment

The Regional Performing Arts Touring program (Playing Australia) supports performing arts to reach regional and remote communities across Australia.

The Regional Performing Arts Touring program (Playing Australia) supports performing arts to reach regional and remote communities across Australia. Playing Australia Multi-Year Investment is offered to support the net touring and other designated costs associated with three years of touring activity (2023 – 2025).

Organisations may apply for up to $350,000 per annum for three years.

Three organisations will receive Playing Australia Multi-Year Investment to be awarded through a peer assessed process.

Based on the proposed audience engagement plans, regional and remote presenters, proposed locations for touring may be either:

  • The same locations for each year of touring
  • A different itinerary for each year

Recipients of Playing Australia Multi-Year Investment will not be eligible to submit applications to Playing Australia Project Investment for tours that take place between 2023 – 2025.

Applicants are strongly encouraged to speak to a member of the Artists Services team before applying.

Please read our updated FAQs at the bottom of this page before commencing your application.

Who can apply

We accept applications from organisations.

Who can’t apply

You can’t apply for a grant if:

  • you receive investment through the National Performing Arts Partnership Framework
  • you received a grant, or administered a grant, from the Australia Council in the past and that grant has not been satisfactorily acquitted
  • you owe money to the Australia Council.

What you can apply for

You can apply for:

  • inter-state touring costs, including freight, transport, accommodation and travel allowances
  • a contribution towards tour coordination, at a set rate per venue
  • costs associated with reducing the environmental impact of touring
  • costs associated with supporting the wellbeing of the touring company
  • a portion of costs associated with re-mounting a work
  • where COVID-19 conditions prevail, costs associated with COVIDSafe delivery of touring.

The Australia Council will continue to take account of the impacts of COVID-19 on touring, including adjusting eligible costs and the possible extension of temporary adjustments depending on the current COVID-19 conditions.

What you can’t apply for

You can’t apply for the following activity:

  • projects for which the performers and artistic personnel are not paid at award rates
  • projects to tour an international production
  • touring projects that only include capital city or metropolitan presentations
  • touring projects that only include presentations in schools
  • tour dates that have already taken place
  • projects with a budget in surplus
  • activities engaging with First Nations content, artists and communities that do not adhere to the Australia Council First Nations Cultural & Intellectual Property Protocols.

Your application must comply with the following Protocols. We may contact you to request further information during the assessment process, or if successful, as a condition of your funding.

Protocols for using First Nations Cultural and Intellectual Property in the Arts

All applications involving First Nations artists, communities or subject matter must adhere to these Protocols, provide evidence of this in their application and support material. More information on the First Nations Protocols is available here.

Commonwealth Child Safe Framework

All successful applicants are required to comply with all Australian law relating to employing or engaging people who work or volunteer with children, including working with children checks and mandatory reporting. Successful organisations who provide services directly to children, or whose funded activities involve contact with children, will additionally be required to implement the National Principles for Child Safe Organisations.

Your application will be assessed by a panel of peers. The peers will be representative of a range of areas relevant to performing arts touring, including:

  • regional audience engagement and presentation
  • performing arts production
  • tour coordination and management.

Peers will assess your application against the following four criteria.

You should consider COVID-19 in your application where relevant conditions prevail.

Region

  • The regional and remote coverage proposed by the itinerary for the first year of investment. For the 2nd and 3rd years of investment this may be evidenced through existing partnerships and partnerships in development
  • the regional and remote coverage proposed by the itinerary and the flexibility to respond to COVID-19 conditions.

Quality

  • The national touring track record of the applicant
  • the selection rationale for determining which productions are most appropriate for the touring program.
  • the calibre of the organisation, including demonstrated evidence of good planning, governance and management.

If known:

  • the artists and the arts workers involved in the project/s
  • the quality of proposed work/s

Engagement

  • Experiences offered to regional and remote communities – including audience attendance and where appropriate other participation activities, such as workshops and master classes, digital offerings
  • how partnerships will be developed and maintained with presenters and regional communities throughout the three year period.
  • appropriate levels of engagement and partnerships developed with presenters to achieve audience goals within COVID-19 conditions.

Viability

  • Evidence of a realistic and well-planned budget (for 2023 touring)
  • evidence of home state of applicant
  • the proposed itinerary is the most efficient and logical trajectory for the tour and accounts for potentially changing COVID-19 restrictions in each state and territory
  • the itinerary considers the overall wellbeing of the touring party whilst on tour
  • appropriate level of support from other sources
  • capacity to deliver the proposed activity
  • appropriate COVIDSafe protocols in place for touring party, venues and audiences
  • appropriate mitigation strategies if the touring environment changes due to restrictions for COVID-19 within state or territory jurisdictions.

ESSENTIAL:

1. Playing Australia Budget (2023 touring only)

This must be submitted in Excel format only. Download the template in the ‘Budget’ section of the application form. Submit the completed form as support material titled ‘2023 Budget’.

 

OPTIONAL:

1. Production excerpt

You may submit a video of up to five minutes of a production you plan to tour. For companies proposing to tour works yet to be produced, a video of a past example of the company’s work should be submitted. For music works, a sound recording is acceptable. Files must be provided as one URL link.

2. Letters of Support

Individuals, groups or organisations can write letters in support of your project. Presenters and venues may also wish to provide letters of support reflecting their commitment to the tour. A support letter should explain to the assessment panel how the project or activity will benefit the applicant or the broader community (and if applicable, how the project or activity will benefit community participants).

If relevant to your activity, letters of support must provide evidence of appropriate permissions and support from First Nations organisations, communities, and Elders. Please refer to the First Nations Protocols for more information.

You can include up to five letters of support, with each letter not exceeding one A4 page. Maximum 5 pages may be submitted as one PDF.

3. Reviews relating to the production (if applicable)

Maximum 3 pages may be submitted as one PDF.

4. Brief biographical information on principal personnel (if applicable)

Maximum 3 pages as one PDF.

Whilst this material is not compulsory, you are advised to consider providing any relevant items, to support the overall competitiveness of your application.

Please note: you are not required to supply Presenter Confirmations as essential support material but should consider supplying letters of support from selected presenters/communities to support your application.

Additional information

Once you submit your application, we will send you an email acknowledging receipt of your application.

After you submit your application, we first check it meets the eligibility criteria for the grant or opportunity to which you are applying.

Applications to the Australia Council Grant Programs are assessed by arts practice peer panels against the published assessment criteria for the relevant grant program.

We aim to notify you of the outcome of your application no later than 12 weeks after the published closing date for the applicable grant round.

Once all applications have been assessed, you will be contacted about the outcome of your application. If you have been successful, you will also be sent a funding agreement. This outlines the conditions of funding, how you will be paid and your grant reporting requirements. The following accordion items outline these stages in more detail.

If your application is successful, you will receive an email advising you a grant is offered. You must then agree to the conditions of your grant, which represents the Australia Council’s contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.

You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of such acceptance on file.

Standard grant conditions require you to, among other things:

  • seek prior approval for making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
  • respond to requests for information about the project or grant
  • satisfactorily account for how the grant is spent (if you do not you will be required to return all monies for which you cannot satisfactorily account)
  • comply with all applicable laws
  • acknowledge the Australia Council’s support in all promotional material associated with the project; this includes use of the Australia Council’s logo and a standard text of acknowledgement.
  • provide artistic and financial acquittal reports at the end of the project
  • return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.

Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants

All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account into which we pay the funds. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.

Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which funds are paid if the application is successful.

If we approve your application you will need accept the conditions of the grant in a funding agreement.

After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.

We will pay grant funds directly into your nominated bank account within two weeks after acceptance of the funding agreement. Grant payments cannot be postponed.

If you do not wish to have the grant funds paid directly into your bank account you can choose to have your grant administered by another individual or legally constituted organisation (Doesn’t apply to Arts Projects – Organisations).

When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must correspond to the name of the applicant (or the administering body, if one has been nominated). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must correspond to the name in which the ABN has been registered.

Download the Australia Council for the Arts logo guidelines here.

Download the Major Festivals Initiative logo guidelines here.

Grant reports are required on completion of your project. Acquitting a grant means accurately reporting on the funded activities and the expenditure of Australia Council funding.

Please read your funding agreement to check details of the grant acquittal material you should provide.

The grant acquittal report is where you tell us:

  • how you spent your grant
  • what the artistic outcomes of your funded activity were.

If you do not provide a satisfactory grant report at the times and in the manner detailed in your funding agreement, the Australia Council will not make any further payments that may be due to you, and you will not be eligible  to apply for further grants.

If you do not provide a satisfactory grant report, the Australia Council may ask you to pay back all or part of the funding provided to you.

Grant reports are used by the Australia Council to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of the Australia Council. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.

Reporting for Multi-year Funded Organisations

Organisations in receipt of multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.

All reporting is submitted online via the Australia Council’s arts organisations reporting system.

If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch with your Australia Council contact.

All recipients must acknowledge that the Australia Council provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged the Australia Council.

For printed or online material use our logo and this phrase:

This project has been assisted by the Australian Government through the Australia Council, its arts funding and advisory body OR The (company name) is assisted by the Australian Government through the Australia Council, its arts funding and advisory body.

Logos for download and guidelines for the use of our logos.

Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge the Australia Council funding.

Playing Australia Project Investment

Playing Australia Project Investment supports performing arts tours to reach regional and remote communities across Australia.

Alphabetical Sydney: All Aboard!. Image credit: Robert Catto.

 About the program

Playing Australia Project Investment supports performing arts tours to reach regional and remote communities across Australia.

The program supports net touring costs and other designated costs associated with tours. There is no limit on the amount that can be requested.

Changes to Playing Australia Project Investment

Please note there have been changes recently introduced which may alter your approach to applying for Playing Australia Project Investment.

These changes give you the opportunity to:

  • present a proposed tour with an unconfirmed itinerary
  • propose an alternative touring model such as a residency model with live performance outcomes
  • present a tour that includes significant and targeted community engagement
  • present an annual touring program for single or multiple works
  • propose a digital tour.

Please read our updated FAQs at the bottom of this page before commencing your application.

Please speak to a member of the Artists Services team before applying.

Who can apply

Individuals and organisations may apply.

Who can’t apply

You can’t apply for a grant if:

  • you have an overdue grant report
  • you are in receipt of Playing Australia Multi-Year Investment.

What you can apply for

You can apply for:

  • a reasonable portion of costs associated with re-mounting a work
  • inter-state touring costs including freight, transport, accommodation and travel allowances
  • a contribution towards tour coordination at a set rate per venue
  • a portion of costs associated with reducing the environmental impact of your tour
  • a portion of costs associated with supporting the wellbeing of the touring company

Portions of relevant costs noted above must be reasonable.

What you can’t apply for

You can’t apply for:

  • touring costs within the production’s home state including freight, transport, accommodation, and travel allowances
  • touring projects that do not include three or more interstate locations
  • tours for which the performers and artistic personnel are not paid at award rates
  • tours of an international production
  • tours that only include capital city or metropolitan presentations
  • tours that only include presentations in schools
  • tours that have already taken place
  • tours that show a budget surplus
  • activities engaging with First Nations content, artists and communities that do not adhere to the Australia Council First Nations Cultural and Intellectual Property Protocols.

Your application must comply with the following protocols. We may contact you to request further information during the assessment process, or if successful, as a condition of your funding.

  • Protocols for using First Nations Cultural and Intellectual Property in the ArtsAll applications involving First Nations artists, communities or subject matter must adhere to these Protocols, provide evidence of this in their application and support material. More information on the First Nations Protocols is available here.
  • Commonwealth Child Safe FrameworkAll successful applicants are required to comply with all Australian law relating to employing or engaging people who work or volunteer with children, including working with children checks and mandatory reporting. Successful organisations who provide services directly to children, or whose funded activities involve contact with children, will additionally be required to implement the National Principles for Child Safe Organisations.

Your application will be assessed by a panel of peers. The peers will be representative of a range of areas relevant to performing arts touring, including:

  • regional audience engagement and presentation
  • performing arts production
  • tour coordination and management.
Read more about peer assessment

Peers will assess your application against the following four criteria:

Region

  • The regional and remote coverage or depth of engagement proposed by the itinerary considering any extenuating disruptions to the usual operating environment (e.g. effects of natural disasters or significant impacts due to inflation)
  • Where your itinerary is unconfirmed, you should provide evidence of your relationships and conversations with proposed presenting partners and communities to support the regional coverage of your proposed tour.

Quality

  • The quality of the artists and the arts workers involved in the project.
  • The quality of proposed work.
  • The quality of proposed impact for local artists or communities where touring models, such as a residency model with live performance outcomes; or tours where significant and targeted community engagement are proposed.
  • The calibre of the individual or organisation, including demonstrated evidence of good planning, governance and management.

Engagement

  • Evidence of significant experiences offered to regional and remote communities, including audience attendance and participation, workshops, master classes and online/digital offerings.
  • Evidence of significant community engagement. And relationships with presenter, where alternative touring model such as a residency model with live performance outcomes; or tours where significant and targeted community are proposed.

Viability

  • Evidence the budget is realistic and well-planned and considers potential impact for inflation on touring costs
  • Evidence of the home state of the proposed work.
  • Evidence that the itinerary is the most efficient and logical trajectory for the tour.
  • Evidence that the tour considers the overall health and well-being of the touring party.
  • Where relevant, evidence of an environmental impact plan which may include cost benefits.
  • Appropriate levels of support from other sources.
  • Capacity to deliver the tour.
  • Contingency planning and mitigation strategies (eg cancellations due to natural disaster; significant illness within touring company).

ESSENTIAL:

  1. Playing Australia Budget

This must be submitted in Excel format only. Download the template in the ‘Budget’ section of the application form. Submit the completed form as support material titled ‘Budget form’.

OPTIONAL:

  1. Production excerpt
    You may submit a video of up to five minutes of the production you plan to tour. For companies proposing to tour works yet to be produced, a video of a past example of the company’s work should be submitted. For music works, a sound recording is acceptable. Files must be provided as a URL link.Provide only one video URL link with your online application.
  2. Letters of Support

Individuals, groups or organisations can write letters in support of your project. Presenters and venues may also wish to provide letters of support reflecting their commitment to the tour. A support letter should explain to the assessment panel how the project or activity will benefit the applicant or the broader community (and if applicable, how the project or activity will benefit community participants).

If relevant to your activity, letters of support must provide evidence of appropriate permissions and support from First Nations organisations, communities, and Elders. Please refer to the First Nations Protocols for more information.You can include up to five letters of support, with each letter not exceeding one A4 page. Maximum 5 pages submitted as one PDF.

  1. Reviews relating to the production (if applicable)

Maximum 3 pages submitted as one PDF.

  1. Brief biographical information on principal personnel (if applicable)

Maximum 3 pages as one PDF.

You can find a list of the previous recipients here.

You can find a list of the previous recipients here.

 

Additional information

Once you submit your application, we will send you an email acknowledging receipt of your application.

After you submit your application, we first check it meets the eligibility criteria for the grant or opportunity to which you are applying.

Applications to the Australia Council Grant Programs are assessed by arts practice peer panels against the published assessment criteria for the relevant grant program.

We aim to notify you of the outcome of your application no later than 12 weeks after the published closing date for the applicable grant round.

Once all applications have been assessed, you will be contacted about the outcome of your application. If you have been successful, you will also be sent a funding agreement. This outlines the conditions of funding, how you will be paid and your grant reporting requirements. The following accordion items outline these stages in more detail.

If your application is successful, you will receive an email advising you a grant is offered. You must then agree to the conditions of your grant, which represents the Australia Council’s contract with you – this can be done online, by email or by letter. Payment of a grant will not be made until the grant conditions have been agreed and accepted by all the relevant parties.

You should not start a project that depends on a grant until all relevant parties have agreed and accepted the grant conditions and we have evidence of such acceptance on file.

Standard grant conditions require you to, among other things:

  • seek prior approval for making a change to a funded project (for example, changes in the activity budget; changes to key creative personnel; or changes to start or end dates)
  • respond to requests for information about the project or grant
  • satisfactorily account for how the grant is spent (if you do not you will be required to return all monies for which you cannot satisfactorily account)
  • comply with all applicable laws
  • acknowledge the Australia Council’s support in all promotional material associated with the project; this includes use of the Australia Council’s logo and a standard text of acknowledgement.
  • provide artistic and financial acquittal reports at the end of the project
  • return any unspent grant funds at the completion of your project or on notice from us to return such unspent funds.

Grant agreements must be signed by a legal entity – either a legally constituted organisation or an individual. For unincorporated groups, see the section on administered grants

All individual or organisation grant applicants based in Australia must have an ABN. Individual applicants without an ABN may have their grant administered by an individual or organisation with an ABN. Organisations operating outside of Australia do not need an ABN to apply. Individuals based outside of Australia may not need an ABN to apply, depending on their circumstances (please check with your accountant or tax advisor).

The name of the applicant must match the name of the ABN and the name of the bank account into which we pay the funds. There are no exceptions to this rule. If applicants cannot provide an ABN and bank account that are in the same name as the applicant’s name, they will need to nominate an administrator for their grant.

Groups/ensembles/collectives, unincorporated associations/ unincorporated entities and other bodies with no legal status do not need an administrator if they have an active Australian Business Number (ABN) and bank account in their name. If they are unable to provide an active ABN and bank account that matches the name of the applicant, they must nominate an administrator. The name of the administrator must match the name of the ABN and bank account into which funds are paid if the application is successful.

If we approve your application you will need accept the conditions of the grant in a funding agreement.

After you accept your funding agreement online, we will automatically generate a payment for the grant on your behalf. You do not need to send us an invoice.

We will pay grant funds directly into your nominated bank account within two weeks after acceptance of the funding agreement. Grant payments cannot be postponed.

If you do not wish to have the grant funds paid directly into your bank account you can choose to have your grant administered by another individual or legally constituted organisation (Doesn’t apply to Arts Projects – Organisations).

When you apply, you will be asked to provide an active Australian Business Number or ‘ABN’. The ABN that you provide must correspond to the name of the applicant (or the administering body, if one has been nominated). When you accept your funding agreement, you will be asked to enter the details of the bank account you wish the grant to be paid into. The name associated with that bank account must correspond to the name in which the ABN has been registered.

Download the Australia Council for the Arts logo guidelines here.

Download the Major Festivals Initiative logo guidelines here.

Grant reports are required on completion of your project. Acquitting a grant means accurately reporting on the funded activities and the expenditure of Australia Council funding.

Please read your funding agreement to check details of the grant acquittal material you should provide.

The grant acquittal report is where you tell us:

  • how you spent your grant
  • what the artistic outcomes of your funded activity were.

If you do not provide a satisfactory grant report at the times and in the manner detailed in your funding agreement, the Australia Council will not make any further payments that may be due to you, and you will not be eligible  to apply for further grants.

If you do not provide a satisfactory grant report, the Australia Council may ask you to pay back all or part of the funding provided to you.

Grant reports are used by the Australia Council to fulfil obligations of accountability to the Australian Government. They are also essential to the development work of the Australia Council. The reports help us evaluate the achievements of funded activities, monitor the effectiveness of grant categories and ensure our policy development is consistent with the experience of artists in the field.

Reporting for Multi-year Funded Organisations

Organisations in receipt of multi-year funding are required to submit financial, statistical, and artistic reporting on an annual basis.

All reporting is submitted online via the Australia Council’s arts organisations reporting system.

If you are not sure what reporting you need to submit as part of your annual reporting, or what information to provide, please get in touch with your Australia Council contact.

All recipients must acknowledge that the Australia Council provided funding for their activities. When you acquit your grant, we will ask you how you acknowledged the Australia Council.

For printed or online material use our logo and this phrase:

This project has been assisted by the Australian Government through the Australia Council, its arts funding and advisory body OR The (company name) is assisted by the Australian Government through the Australia Council, its arts funding and advisory body.

Logos for download and guidelines for the use of our logos.

Where projects do not have a public outcome, or do not produce any printed or online material, you will need to think about how best to acknowledge the Australia Council funding.

Playing Australia FAQs

In this category a national tour is three or more locations outside of the home state of the proposed work. The itinerary must include regional or remote locations.

This Australia Council for the Arts uses the Accessibility Remoteness Index of Australia (ARIA) to determine the regional and remote classification for each town. The ARIA considers a range of factors, including distance to services, to group all locations in Australia into 5 ARIA Code areas. To find out if your project meets the eligible criteria (i.e. inclusion of venues with an ARIA rating of 1-4) and search for the relevant ARIA codes, please download this form.

Yes, you can include metropolitan locations provided you meet the eligibility requirement of including regional and or remote locations in your itinerary. There is no quota or ratio required for regional and remote versus metropolitan locations. However,  the purpose of the program is to support regional and remote touring.

The ‘home state’ of the work is the state in which the work was originally created or produced, or where most of the artists involved are based. Some projects might have performers based in various states or engage a tour coordinator from a different state or territory. For the purposes of this fund the ‘home state’ of the proposed work should be nominated to calculate the interstate versus intrastate costs. Please discuss your proposal with an Artists Services Officer if you are unsure about the appropriate ‘home state’ for your application.

The Australia Council encourages applicants to propose alternative models of regional and remote touring (as a response to recovery from the COVID-19 pandemic).

Itineraries may reflect concepts including residency models with a live performance outcome, or tours that place community engagement and participation as a central part of the development and touring process.

Proposals may include activity where a work is developed or re-staged with local artists or community through a residency process with visiting artists; or hybrid models which enable artistic collaboration across regions. There must be a live performance outcome as a result of the residency or collaboration. You may require additional funding sources in order to make such a model viable.

Where relevant, tours may include a period of development working with identified local communities prior to the presentation of a touring work.

Community engagement strategies should reflect your process. You are encouraged to supply letters of support from key community members which support this process.

In touring digital presentations, applicants may seek funding for any eligible Playing Australia costs (for example, technicians’ travel and accommodation to bump in/bump out, or freight for equipment). A digital tour may be presented in conjunction with, or independent to, a live performance tour.

Applications reflecting alternative touring models must consider the four assessment criteria:  Region, Quality, Engagement, Viability and respond within the application as appropriate.

Yes, annual programs of touring are eligible. A proposal can identify blocks of touring across the year for the same work or for a suite of works. Your application should reflect a logical itinerary and viable budget, providing clear context for your planning.

Shorter touring blocks are a valid response when considering the mental health and wellbeing of artists engaged on extended tours.

Yes. Tours may engage dual casts or crew to support the overall health and wellbeing of the company undertaking an extended tour; for annual touring programs, and for companies who have specific support needs. Your application should reflect a viable budget to support this approach and provide clear context for your planning.

A professional production is one for which the performers and artistic personnel are paid at the appropriate recognised industry level.

To be eligible for this investment, the work/s needs to be produced by an Australian company or produced by an artist or collective of artists who are Australian citizens or have permanent resident status in Australia. The content of the work, the writer, composer or choreographer are not required to be Australian. An eligible work could also include a percentage of international performers as part of an Australian co-production.

Yes. Your itinerary can include activities that offer additional opportunities for the community to engage with the touring party or work, which reflect the engagement strategy provided in your application. As the focus of this fund is live performance, additional activities should be scheduled in an efficient way within the itinerary.

You can use the investment for any of the following:

  • A reasonable portion of costs associated with remounting a work. In your application and budget please ensure you clearly outline these costs. You should provide a viable budget and convincing rationale for the remount costs, including any impact on presenter fees.
  • Interstate net touring costs. Base these on current prices and add a reasonable contingency to each item.
  • Tour coordination fees, which are set at a fixed rate of $550 per venue.
  • Activities which reduce the environmental impact of the tour. Your application should reflect a viable budget to support this approach and provide clear context for your planning, which may include a cost benefit analysis.
  • Wellbeing programs (for example, employment assistance programs) or other activities which provide support for the touring party whilst on tour.

Yes, you may request costs to support accessibility needs for your tour. These may be for members of the touring party (e.g. costs associated with travel requirements) or for presenters (e.g. Auslan or Audio Description services), If requesting access costs, please provide explanatory notes in the application form as to what you are seeking costs for. Please speak to a member of the Artists Services team if you would like further advice.

  • accommodation, travel fares and transport costs for the touring party
  • relevant industrial award rates for travel allowances for the touring party
  • freight costs for the set and production elements.

The touring party is defined as the performers, crew and other personnel required to deliver the work. In the application outline the members of your touring party.

This fund provides support to cover travel allowances at the rate set by the appropriate industry award plus contingency for scheduled increases. Productions that pay above the award rate or have their own certified agreement will need to find alternative sources to cover the difference.

The tour coordination fees support the cost of managing the tour logistics and travel bookings, providing a contribution towards those costs at a set rate of $550 per venue. The rate is automatically provided in the budget form. Applicants are only eligible to receive the tour coordination fee for venues outside of the home state of the proposed work.

No. You may apply for a proposed tour with an unconfirmed itinerary. If you chose this option, your application will be more competitive if you are able to show an ongoing relationship or active conversation with your proposed presenters, community partners including their intentions to commit to the tour, pending financial support.

Once notified, you will be required to provide a finalised itinerary within 6 weeks, and prior to receiving payment. Itineraries will be reviewed and approved prior to payment. Tours which do not meet published criteria will not be supported.

You may wish to consider whether this approach is best suited to your tour. (If it does not suit, you can provide a confirmed itinerary.)

Against the criterion ‘Region’, there is the opportunity to discuss the regionality of your proposed itinerary.  This may be evidenced by discussing your proposed presentation partners and your relationship or active conversation with them, within your application.

Proposed tours will still need to have already undergone a high degree of planning to enable you to accurately project budget expenses. No additional investment will be available after approval of your grant.

If your tour is interrupted, for example, due to natural disasters or touring costs being significantly impacted by inflation, please contact us to discuss your circumstances. We will work with clients on a case-by-case basis with regards to any potential support.

We welcome national touring applications from all forms of professionally produced live performance.

The Australia Council also offers the Contemporary Music Touring Program which funds tours to regional and metropolitan locations. Applicants may apply for $5000 – $50,000 of funding depending on the locations of their tour, based on the respective ARIA code rating. Tours funded through the Contemporary Music Touring Program may be limited to metropolitan locations, whereas Playing Australia tours must include regional or remote locations. Please contact Artists Services to discuss your application.

Yes, if relevant. If your project has an environmental impact, you should provide evidence of an environmental impact plan which may include cost-benefits. Arts On Tour’s Green Touring Toolkit and Green Music Australia’s Sound Country provide provides detailed information and resources for artists and arts organisations on how to mount a sustainable tour.

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